Managing departments and job roles

Departments in Dapplon

Departments are used throughout Dapplon to:

• Group employees for reporting (headcount, leave, payroll cost)
• Route leave approvals to the right manager
• Assign leave policies and attendance policies
• Filter candidates in the recruitment pipeline

Creating a department

1. Go to Organisation > Departments in the Company Admin panel
2. Click + Add Department
3. Enter the Department Name (e.g., Engineering, Sales, Finance, Operations)
4. Set the Department Head — this person receives escalated notifications and is the default approver
5. Optionally add a Department Code for accounting or ERP integration
6. Click Save

Creating sub-departments

For large teams, you can nest departments:

1. Create the parent department first (e.g., Engineering)
2. Click + Add Department again
3. Set the Parent Department to Engineering
4. Name the sub-department (e.g., Frontend, Backend, DevOps)

Managing designations (job titles)

1. Go to Organisation > Designations
2. Click + Add Designation
3. Enter the designation name (e.g., "Senior Software Engineer", "Associate Product Manager")
4. Optionally assign a Band/Grade (e.g., Band 3, Grade E4) for salary benchmarking
5. Click Save

Deleting a department or designation

You cannot delete a department that has active employees. First reassign all employees to another department, then delete.

1. Go to the department or designation
2. Click Delete
3. If employees are assigned, Dapplon shows a list — reassign them first
4. Confirm the deletion