Payroll summary and cost reports

The payroll summary report

The payroll summary is the most commonly used payroll report. It gives a month-level view of your total payroll spend.

1. Go to Reports > Payroll > Payroll Summary
2. Set the date range (e.g., April 2026 to March 2027 for a full financial year)
3. Click Generate
4. The report shows one row per month with:

- Total gross earnings

- Total deductions (employee PF, TDS, etc.)

- Total net pay (amount transferred to employees)

- Total employer contributions (employer PF, ESI, gratuity)

- Total payroll cost (net pay + employer contributions)

The Cost to Company (CTC) report

1. Go to Reports > Payroll > Cost to Company
2. Select the month
3. The report shows one row per employee with:

- Their gross salary

- Employer PF contribution

- Employer ESI contribution

- Gratuity provision

- Total CTC (all of the above combined)

Exporting for accounting

1. After generating any payroll report, click Export to Excel
2. The Excel file has raw data suitable for import into Tally, SAP, or any accounting system
3. Map the columns to your chart of accounts as required