Submitting expense claims and reimbursements

What can be claimed as an expense?

Expense claims are for business-related costs you paid from your own pocket:

• Travel (taxi, train, flight, toll) for business trips
• Client entertainment or business meals
• Office supplies purchased for work
• Mobile or internet bills if your role includes a phone/data allowance
• Conference or training fees

Personal expenses, daily commute costs, and items available from the office cannot be claimed.

Submitting an expense claim

1. Log in to employee.dapplon.com
2. Go to Expenses in the left sidebar
3. Click New Claim
4. Enter the Expense Date (the date you spent the money, not today)
5. Select the Expense Category: Travel, Meals, Accommodation, Communication, Training, or Other
6. Enter the Amount — use the currency you spent in
7. Write a Description explaining the business purpose (e.g., "Taxi to client meeting at Indiranagar, Bangalore")
8. Click Upload Receipt and attach the bill or invoice
9. Click Submit Claim

Your manager receives an email to approve or reject the claim.

Attaching receipts

• Accepted formats: JPEG, PNG, PDF
• Maximum file size: 5 MB per receipt
• One claim can have multiple receipts
• Blurry or illegible receipts will be rejected — use your phone camera in good light

Tracking your claims

1. Go to Expenses > My Claims
2. Each claim shows its status: Draft, Submitted, Approved, Rejected, or Paid
3. Approved claims are paid in the next bank transfer cycle (typically once a week)
4. If a claim is rejected, you can see the reason and resubmit with a corrected receipt or description