Sending offer letters to candidates

Generating an offer letter

Once you have decided to hire a candidate, Dapplon can generate a professionally formatted offer letter pre-filled with the candidate's name, role, salary, and joining date.

1. Go to the candidate's profile in Recruitment > Candidates
2. Move the candidate to the Offer stage if they are not already there
3. Click Generate Offer Letter
4. Select the offer letter template from the dropdown — your HR team may have multiple templates for different roles
5. Fill in the offer-specific fields:

- Designation

- Department

- Annual CTC

- Joining Date

- Reporting Manager

- Any additional clauses or perks

1. Click Preview to review the letter

Customising the letter

1. Click Edit on the preview
2. The editor shows the letter with all variables filled in
3. Edit any specific paragraph — common customisations include role-specific clauses, relocation allowances, or sign-on bonuses
4. Click Save

Sending the offer letter

1. Click Send to Candidate
2. Dapplon emails the offer letter PDF to the candidate's email address
3. The letter includes a digital acceptance button — the candidate can accept or request changes directly from the email
4. You are notified by email when the candidate accepts or declines

Converting an accepted candidate to employee

When the candidate accepts:

1. Go to their profile
2. Click Convert to Employee
3. Dapplon pre-fills the Add Employee form with all the data from the recruitment profile
4. Review, add their bank details and PAN, and click Save
5. The candidate record links to the new employee record permanently