Offboarding an employee from Dapplon

Starting the offboarding process

When an employee resigns or is terminated, the offboarding process in Dapplon involves three parallel tracks:

1. HR compliance — accept the resignation, record the last working day, process the exit
2. Payroll — run the final salary, recover any outstanding advances or loans
3. IT & access — deactivate the Dapplon portal account and coordinate system access removal with IT

Recording the resignation or termination

1. Go to Employees and open the employee's profile
2. Click Offboard Employee in the top-right menu
3. Select the reason: Resignation, Termination, Retirement, or End of Contract
4. Enter the Last Working Day — this is the date used for final payroll calculation
5. Upload the resignation letter or termination notice to the Documents tab
6. Click Save

The exit checklist

1. After saving the offboarding record, Dapplon generates a standard exit checklist
2. Tick off each item as it is completed:

- No-dues certificate from all departments

- Return of company assets (laptop, ID card, access cards)

- Handover of work to replacement or manager

- Clearance from Finance (any outstanding advances)

1. You can add custom checklist items for your company's specific requirements

Running the final payroll

1. Go to Payroll and open the current month's payroll run
2. Find the departing employee and click Calculate Final Pay
3. Dapplon pro-rates their salary to the last working day
4. Any earned but unused leave is encashed automatically if your policy allows it
5. Any loan or advance balance is deducted from the final pay
6. Review the final pay summary and click Confirm

Generating the relieving letter

1. Go to the employee's profile
2. Click Generate Document
3. Select Relieving Letter from the template list
4. Review the pre-filled details and edit if needed
5. Click Download PDF or Send to Employee Email

Deactivating portal access

1. Go to the employee's profile
2. Click Deactivate Portal Access
3. The employee can no longer log in to employee.dapplon.com
4. Their historical payslips and documents remain accessible to HR admins