Managing employee documents and files

The employee documents system

Every employee in Dapplon has a dedicated Documents tab on their profile. This serves as a secure, searchable repository for all files related to that employee — from their initial offer letter to their relieving letter and everything in between.

Documents are only accessible to:

• HR admins and managers with document view permission
• The employee themselves (only their own documents, and only those explicitly shared with them)

Document types

Dapplon organises documents into categories:

Identity — Aadhaar, PAN card, passport, driving licence

Employment — offer letter, appointment letter, employment contract, NDA

Payroll — payslips (auto-added by the payroll module), Form 16, salary revision letters

Educational — degree certificates, transcripts, professional certifications

Exit — resignation letter, acceptance of resignation, experience letter, relieving letter

Custom — any other file you want to keep on record

Uploading a document

1. Go to Employees and open the employee's profile
2. Click the Documents tab
3. Click Upload Document
4. Select the document category
5. Give the document a name (e.g., "Aadhaar Card — Front")
6. Choose the file from your computer (PDF, JPEG, PNG — max 10 MB)
7. Toggle Visible to Employee if you want the employee to see this document in their portal
8. Click Upload

Generating a document from a template

1. Click Generate Document in the Documents tab
2. Choose a template: Offer Letter, Appointment Letter, Salary Revision Letter, Experience Letter, Relieving Letter
3. Dapplon fills in the employee's details automatically
4. Review and make any edits in the editor
5. Click Download PDF or Email to Employee