Onboarding a new hire — complete checklist

Why structured onboarding matters

Employees who go through a structured onboarding are 69% more likely to stay with the company for three or more years. A poor onboarding experience — arriving on day one without a laptop, ID card, or email access — signals disorganisation and erodes trust before the relationship has begun.

Dapplon does not manage device provisioning or physical access, but it handles all the HR-side of onboarding and connects with your team's checklists.

Pre-boarding (before the joining date)

1. Add the employee in Dapplon at least one week before their joining date (see "Adding a new employee")
2. Send the portal invitation — the employee can log in before day one to fill in their bank details, tax declaration, and emergency contacts
3. Share the employee handbook via the Documents tab — upload it to their profile or send via the welcome email
4. Assign their reporting manager in the profile so approval workflows are ready
5. Coordinate with IT to have their email and laptop ready using Dapplon's new joiner report (Reports > New Joiners This Month)

Day one checklist

1. Verify their identity using the documents uploaded during pre-boarding
2. Issue their company ID card (physical — not in Dapplon)
3. Walk them through how to access the Employee Portal
4. Show them how to clock in using the mobile app or web portal
5. Confirm their leave balance is visible — it should have been assigned when you added them

First week

1. Schedule a 30-minute HR orientation to explain company policies
2. Schedule meetings with their reporting manager and team
3. Assign their first performance goals if your review cycle has started
4. Confirm their salary structure and first payslip preview looks correct

First month

1. Run payroll for their first month — verify the pro-rated salary calculation is correct
2. Check in via the Employee Portal to see if they have submitted any expense claims
3. Review their attendance log to confirm clock-in records are flowing correctly
4. At the end of probation, send the probation completion letter using Dapplon's document templates