Inviting your HR team and setting permissions

Why role-based access matters

In most companies, multiple people need access to Dapplon — the HR manager, payroll specialist, department heads, and recruitment lead. Giving everyone the same admin access is a security risk. Dapplon's role system lets you give each person exactly the access they need.

Built-in roles

Dapplon ships with four built-in roles:

Super Admin — full access to everything, including billing and settings. Usually limited to 1-2 people.

HR Admin — can manage employees, run payroll, approve leave, and view reports. Cannot access billing or change system settings.

HR Manager — can view and edit employees in their own department. Can approve leave for their team. Cannot run payroll.

Recruiter — access limited to the Recruitment module. Can create jobs, manage candidates, and schedule interviews. Cannot see salary data.

Inviting a new team member

1. Go to Settings > Users & Permissions
2. Click Invite User
3. Enter the person's work email address
4. Select their role from the dropdown
5. Optionally restrict them to specific departments
6. Click Send Invitation

The person receives an email with a link to set their password. The link expires in 48 hours. If it expires, go to Settings > Users and click Resend Invitation.

Creating a custom role

1. Go to Settings > Roles
2. Click Create Role
3. Name the role (e.g., "Payroll Specialist")
4. Toggle permissions on or off for each module: Employees, Payroll, Leave, Recruitment, etc.
5. For each module, set the access level: View Only, Edit, or Full Control
6. Click Save Role

Removing a user

1. Go to Settings > Users
2. Find the user in the list and click their name
3. Click Deactivate Account
4. Confirm the action